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Website Privacy Policy


Centre for International Visiting Artists and Scholars, trading as IVAS (“we”, “us” or “IVAS”) takes your privacy seriously. As educators, we know the importance of trust. We have created this Privacy Policy so you can understand how we collect, process, use, store, share, transfer and otherwise disclose any Personal Data (see definition below) that you provide to us via this Website.


This Privacy Policy is applicable to the official website of IVAS ( Please read carefully and understand this Privacy Policy before you start to use our services. By clicking the button “I have read and agree to the Privacy Policy” and/or using the Website and the functions of the Website, such as filling in online forms, you indicate that you fully understand and agree to the terms of this Privacy Policy and agree to authorize us to collect, process, use, store, share, transfer and otherwise disclose Personal Data that you provide to us within the scope of this Privacy Policy. Please discontinue use of the Website if you do not agree to any terms contained in this Privacy Policy.

Please make sure that you have the authority and full legal capacity for civil conduct to use the Website, to submit Personal Data as requested via the Website, and to authorize us to collect, process, use, store, share, transfer or otherwise disclose the Personal Data within the scope as described in this Privacy Policy. Please discontinue the use of the Website if you do not have the authority or full legal capacity for civil conduct.

PLEASE NOTE that there may be changes to this Privacy Policy from time to time, which will be posted on the Website. We will remind you of such changes through website announcements or by other reasonable means before such changes take effect. The revised Privacy Policy will replace the prior version of the Privacy Policy and will be legally effective on the date specified in the revised Privacy Policy. Without your consent, we will not reduce your rights under this Privacy Policy. If you do not agree to any of the revised terms, please discontinue the use of the Website before the revised Privacy Policy takes effect.

Personal Data Protection


All Personal Data is treated in strict confidence and is processed in accordance with applicable laws and regulations.


We will provide corresponding security measures according to existing technology to protect Personal Data and provide a reasonable assurance of security. We will endeavour to protect Personal Data from unauthorized access, disclosure, use, destruction, loss or divulgence. However, despite these security measures, please understand that the use of computer networks has inherent risks and there is no absolute guarantee of security on the Internet.

Provision of Accurate Information


You should ensure that the Personal Data you provide is true and accurate. We will not assume any legal liability arising from any inaccurate, unauthorized or false information that you provide. If you provide any Personal Data that belongs to others, you must ensure that their proper consent and authorization have been obtained.

Use of Cookies (text files temporarily stored in the browser) and similar technologies


When you visit the Website, non-personally identifiable data about you is automatically detected and logged by our servers. Typically, this will include your domain name and location, the page(s) visited, search terms and search engines used and the web browser used. Such information is used by us to monitor the usage of the Website and to find ways of improving it.


The Website uses cookies. A cookie is a simple text file that we store on your computer or mobile device. These cookies allow us to store information about you that we can access when you visit our site in the future. This will enable us to provide you with a more user-friendly experience.

We may occasionally use targeting or advertising cookies to deliver ads that we believe are more relevant for you and your interests on third-party platforms and websites. Such cookies remember what you have looked at on our Website and we may share this information with various third parties to provide targeted advertising on selected third-party platforms.


If you wish to restrict or delete cookies already on your computer, you can do so through your browser. For more information on cookies and how to manage them, please visit



The Website is intended to be used by persons aged 18 and above. Persons under 18 years of age should view the Website with a parent or guardian. Prior consent of a parent or guardian is required whenever we collect Personal Data about a child under 18 years of age on the Website.

Personal Data that We Collect and Use


We may collect, process, use, store, share, transfer or otherwise disclose Personal Data you provide to us. We may request Personal Data from you via the Website:

  • When you send enquiries about IVAS or any of its networks to us via the Website;

  • When you subscribe to newsletters and other information about IVAS and/ or its networks;


If you do not disclose your Personal Data, we may not be able to provide you with the services which you have requested.


“Personal Data” means data, whether true or not, that can be used to identify you from that data and other data to which we have or are likely to have access. This may include name, date of birth, contact information and other information required for admissions purposes such as nationality, address, ID, visa, residency, language, education, medical, personal interests, dietary needs, learning and pastoral needs, preferences and accomplishments.

Personal Data Storage


In principle, all Personal Data will be stored within the legal jurisdiction in which it is collected. We may, however, provide services to you via resources and servers outside of your jurisdiction of residence and, due to IVAS’s global operating and management requirements, we may transfer and store your Personal Data outside of your jurisdiction of residence with members of IVAS globally and its Recipients (defined below) to the extent permitted under applicable law.


We will continue to retain the Personal Data that we collect for as long as is reasonably necessary to fulfil the original purpose of collection and as may be required under applicable law or business purposes.

Use and Disclosure of Personal Data


1. Purposes

The purpose for which Personal Data is collected and processed includes, but is not limited to the following:

  • To facilitate IVAS-related events (e.g. talks, presentations, workshops etc);

  • To comply with any regulatory, audit or security-related requirements;

  • To send you direct marketing relating to IVAS and/or its schools (e.g. newsletters and advertisements regarding IVAS); and

  • Any other purposes related to the smooth running of any IVAS connections.


2. Sharing and Transfer of Personal Data

In order to fulfil the purposes described in this Privacy Policy and to serve you, we may share Personal Data with members of the IVAS and other Recipients who are located in the United Kingdom, the EU and the Rest of the World in which the Recipients have operations. We will only share and transfer Personal Data as is necessary, as subject to this Privacy Policy and will require these Recipients to provide such Personal Data with a standard of protection that is at least comparable to that under the applicable laws and regulations of the jurisdiction in which the relevant IVAS operates.

“Recipients” may include but are not limited to educational institutions, educational service providers, performing arts institutions, arts organisations, sports organisations, professionals (individuals as well as organisations) involved in teaching and learning at IVAS networksss, data analysis service providers, advertising service providers, product suppliers and service providers which the IVAS may inform you of.

3. Non-identifiable Personal Data

We may gather statistics with respect to academic performance and applications for admission and share with members of the IVAS Group or other institutions or publicly disclose such statistics and analytical data, for the purpose of analyzing the operations of the relevant IVAS school or IVAS Group. Such data will not consist of any Personal Data.

Save as permissible above, we will only disclose your Personal Data to third parties or the public with your consent or based on applicable laws and regulations.

Managing Your Personal Data


If you wish to access or modify your Personal Data or to request us to delete your Personal Data in accordance with provisions of applicable laws and regulations, you can reach us via the contact information in this Privacy Policy to access, modify or delete your Personal Data. We may require you to provide proof of identification to verify you have the right to make such a request.


If you wish to change or withdraw your consent regarding Personal Data collection and use, you may reach us via the contact information in this Privacy Policy. We may require you to provide the necessary proof of identification to verify you have the right to make such a request. However, your decision to withdraw consent will not affect our previous handling of your Personal 


You have an absolute right to opt out of direct marketing at any time. You may reach us via the contact information in this Privacy Policy.

Links to Other Sites


IVAS accepts no responsibility for the content of third-party sites linked to or by this Website or by any other websites, which you view at your own responsibility.



All materials, design, content and data on the Website are protected by copyright under copyright laws throughout the world. While you may download or print these materials, designs, content or data on the Website for your own personal use, you may not reproduce, sell, publish, distribute or reprint any material, design, content or data on the Website for any commercial purpose without our explicit permission.

Contact Information


If you have any questions, comments, suggestions or requests, including but not limited to requests regarding the management of your Personal Data, please contact us by sending an email to

Last updated June 2023

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